Index New Zealand: a guide for schools

Searching Index New Zealand (INNZ)

http://innz.natlib.govt.nz
You can find articles through searching INNZ by author, keyword, title, subject or source.

We suggest when you first use INNZ you read the How to search and How to get articles pages (linked from the bottom of every page on the INNZ website) to familiarise yourself with searching and requesting techniques.

Requesting INNZ articles from the National Library of New Zealand

Schools can get INNZ articles by:

  1. accessing full-text articles online
  2. emailing requests
  3. posting or faxing a printout of the request.

1. Accessing full-text articles online

An increasing number of full-text articles are available online direct from INNZ. On the search results page you can filter your results by choosing ‘Available online’ from the right hand side of the screen. There are different ways that full-text can be linked to an article record.

Look for the Link to field towards the bottom of the record:

  • Freely available as a full-text 'archived copy' of the issue or article 
  • Freely available full-text from the publisher's website
  • subscribetr access to full-text in the electronic full-text databases in EPIC. To access these you need your school log-in and password. (If you are IP authenticated you will have immediate access). Another way to check whether you have full-text access is to select the SFX button on the right-hand side of the screen.

Note that the 'Permanent link' you see on each record is the permanent link to the record itself, not to the full-text item.

2. Email requests for articles

Single record requests

Sending a single record request from the individual record page:

  • Click on 'Email record' underneath the Actions heading on the right-hand side of the page
  • A new screen will come up requiring information to email the item. Insert the following:
    • To: dss@dia.govt.nz (type in this email address)
    • Subject: Change this to INNZ request
    • Body text: Type in the email address that you want the request sent to, including the name of your school.
  • Click on Email box.

Sending a single record request from the search results page:

  • Mark the required record by clicking the checkbox to the left of the records you want
  • Move to the bottom of the page and click on the email box
  • A new screen will come up requiring information to email the item.  Insert the following:
    • To: dss@dia.govt.nz (type in this email address)
    • Subject: Change this to INNZ request
    • Body text: Type in the email address that you want the request sent to, including the name of your school.

Multiple record requests

Sending a multiple records request from the search results page:

  • Mark the required records by clicking the checkbox to the left of the search results list
  • Move to the bottom of the page and click on the Email box
  • A new screen will come up requiring information to email the item. Put in the following information:
    • To: Type in your own email address
    • Subject: Change this to INNZ request (so that you'll recognise the email in your inbox)
    • Body text – Type in the address that you want the request sent to (dss@dia.govt.nz)
  • Click on Email box

Preparing your multiple records request for emailing to the National Library

When the requests arrive in your email box:

  • Click on Reply (You may need to go to Tools – Turn off Pop-Up Blocker to be able to reply to emails)
  • Type the name of your school and the name of the student or teacher above each article you require (This is so that National Library staff can separate out all incoming requests by magazine title, and still know who to send them to)
  • Tell us how you want to receive your article:
    • By email: Under the name of your school and the person requesting – type your email address.
    • By mail: Under the name of your school and the person requesting – type your school postal address.
  • Delete the database address voyager@localhost.localdomain and insert dss@dia.govt.nz in the address line
  • Send

When will you get your articles?

For email requests you can expect to receive a reply with a PDF of the article from Collection Delivery, within two business days.

3. Post or fax printout requests for articles

Printing single or multiple records for requesting from the individual record page

  • Select Print record beneath the Actions heading on the right-hand side of the page
  • A new screen will appear, with the record you have selectedf
  • Select the Click to Print box
  • A new screen will open with the records displayed as text
  • Print this screen.

Printing single or multiple records for requesting from the search results page

  • Mark the required record or records by selecting the checkbox to the left of the search results list
  • Move to the top or bottom of the page and select the Print box
  • A new screen will appear with a list of the records you have selected
  • Select the Click to print box
  • A new screen will open with the records displayed as text
  • Print this screen.

Prepare your requests for sending

Next to each article required, write or stamp the name of your school and the name of the student or teacher requesting the itwm.

Tell us how you want to receive your article

  • By email: Under the name of your school and the person requesting – write your email address.
  • By mail: Under the name of your school and the person requesting – write or stamp the school postal address.

Send your requests to us:

Mail:    Collection Delivery
           National Library of New Zealand
           PO Box 1467
           Wellington 6041

Fax:   (04) 385 8077

When will you get your articles?

Mail requests are also processed within two business days, but you will also need to allow for normal mail delivery times.

Other non-INNZ journal articles

Collection Delivery is also able to supply other articles from any journal held by the National Library of New Zealand. You can search for journal titles on the National Library catalogue, http://nlnzcat.natlib.govt.nz/

Sending a request by email, fax or post

Include the following details:

  • Author of article
  • Title of article
  • Title of journal
  • Issue number and date of journal
  • Page numbers
  • Name and address of school (or email address):
  • Name of student or teacher

General notes

  1. You can use the school library email address or a personal email address,  but you must include the name of your school.
  2. If you don't include the name of your school we can't process your request.
  3. If the email address you give us is incorrect or doesn't accept our email, we will re-send the item by mail.
  4. Copies of articles received are subject to copyright and are not to be stored long-term.

Contact us

If you need help to get articles, please contact:
Collection Delivery
Tel:  04 474 3144
Fax: 04 385 8077
Email: dss@dia.govt.nz

If you'd like to give any feedback on INNZ and its website, such as reporting any spelling errors or out-of-date information, or making suggestions for titles we could index, please email us at: indexnz@dia.govt.nz

If you'd like a response, please include a contact phone number or your email address.