Index New Zealand: a guide for schools

Index New Zealand (INNZ) is a great, free tool for staff and students wanting historical or up-to-date information from journals, magazines and newspapers on a wide range of subjects.

Contents

What is Index New Zealand
Why use Index New Zealand
How to get print-only or online-restricted INNZ articles
Email requests for articles
Post or fax printout requests for articles
Other non-INNZ journal articles
General notes
Contact us

What is Index New Zealand

Index New Zealand's searchable database contains descriptions of articles and other items from over 1000 New Zealand magazines and newspapers from earlier in the 20th century, right up until the present day.

Along with articles, INNZ also indexes New Zealand book reviews, poems, short stories, and biographical articles. Subjects covered include social research, the environment, science, agriculture, current affairs, the arts and the humanities.

INNZ only includes items about New Zealand and the South Pacific.

Alphabetical list of titles included on INNZ (PDF 448KB)

Search Index New Zealand (INNZ)

Why use Index New Zealand

INNZ indexes articles within days of publication, giving you access to current and topical events. Only articles with at least half a page of text are selected.

You can access many of the more recent articles indexed online through either:

  • EPIC-authenticated access
  • National Library archived copies, or
  • website links.

INNZ is often the only way to access the content of print-only titles. It also can give you access to titles which would normally require a subscription to view. Through educational copyright, schools can request these print-only or online-restricted articles with a 2-working-day turnaround.

How to get print-only or online-restricted INNZ articles

Schools can request these articles from National Library Collection Delivery (dss@dia.govt.nz) by:

  • emailing a request, or
  • posting or faxing a printout of the request (useful for schools that use their own request forms).

Email requests for articles

You can make an email request for articles that are not available online.

Single-record requests

To send a single record request from the individual record, do the following:

  • Click on 'Actions' then 'Email'.
  • A new screen will come up requiring information to email the item. Insert the following:
    • To: dss@dia.govt.nz (type in this email address — if you don’t want to keep typing this in each time, click ‘save this email address(es) in my preferences').
    • Subject: Change this to INNZ request.
    • Note: Type in the email address that you want the request sent to, including your name (if you are not using your own email address) and the name of your school.
  • Click 'Send'.

Multiple-record requests

To send a multiple-record request from the search results page to you or your school, do the following:

  • Mark the required records by clicking the checkbox to the left of the article titles in the search results list.
    • Hint: you can mark articles across more than one search results page.
  • Move to the top of the page and click on the ‘My Saved Items’.
  • A new screen will come up. Under the ‘Basket’ heading: 
    • click on the boxes beside each article you want, then
    • click ‘E-mail’.
  • In the pop-up you need to enter the following information:

    • Subject: Change this to INNZ request (so that you'll recognise the email in your inbox).
    • To: Type in your own email address.
    • Body text: Type in the address that you want the request sent to (dss@dia.govt.nz).
  • Click ‘Send’.

Preparing your multiple-record request for emailing to the National Library

When the requests arrive in your email box:

  • Click on 'Reply' (the message in the email saying ‘Please do not reply to this message’ is a reminder to reply to the National Library and not to the INNZ Primo database).
    • You may need to go to ‘Tools — Turn off Pop-Up Blocker’ to be able to reply to emails.
    • If you still find you cannot add your details to the reply email, try forwarding the email by clicking on ‘Forward’ then entering your information that way.
  • In the body of the email:
    • Type the name of your school and the name of the student or teacher above each article you require. (This is so that National Library staff can separate out all incoming requests by magazine title, and still know who to send them to.)
    • If you want to receive your article by email, add your email address.
    • If you want to receive your article by mail, add your school postal address.
  • Insert dss@dia.govt.nz in the address line.
  • Send.

When will you get your articles?

For email requests, you can expect to receive a reply with a PDF of the article from Collection Delivery within 2 business days.

Post or fax printout requests for articles

Printing single or multiple records for requesting from the individual record page

  • Click on ‘Actions’ then ‘Print’. 
  • A new screen will appear, with the record you have selected.
  • Select ‘Print’.
  • A new screen will open with the record displayed as text.
  • Print this screen.

Printing single or multiple records for requesting from the search results page

  • Mark the required records by clicking the checkbox to the left of the article titles in the search results list.
    • Hint: you can mark articles across more than one search results page.
  • Move to the top of the page and click on ‘My Saved Items’.
  • A new screen will come up. Under the ‘Basket’ heading, click on the boxes beside each article you want.
  • Click ‘Print’ (make sure you print on one side of the paper only).

Prepare your requests for sending

Next to each article required, write or stamp the name of your school and the name of the student or teacher requesting the item.

  • If you want to receive your article by email, add your email address.
  • If you want to receive your article by mail, add your school postal address.

Send your requests to us

Mail

Collection Delivery
National Library of New Zealand
PO Box 1467
Wellington 6041

Fax

(04) 385 8077

When will you get your articles?

Mail requests are also processed within two business days, but you will also need to allow for normal mail delivery times.

Other non-INNZ journal articles

Collection Delivery is also able to supply other articles from any journal held by the National Library of New Zealand. You can search for journal titles on the National Library catalogue.

National Library catalogue

Sending a request by email, fax or post

Include the following details:

  • author of article
  • title of article
  • title of journal
  • issue number and date of journal
  • page numbers
  • name and address of school (or email address):
  • name of student or teacher.

General notes

  • You can use the school library email address or a personal email address, but you must include the name of your school.
  • If you don't include the name of your school we can't process your request.
  • If the email address you give us is incorrect or doesn't accept our email, we will re-send the item by mail.
  • Copies of articles received are subject to copyright and are not to be stored long-term.

Contact us

If you need help to get articles, please contact:

Collection Delivery
Tel:  04 474 3144
Fax: 04 385 8077
Email: dss@dia.govt.nz

If you'd like to give any feedback on INNZ and its website (such as reporting any spelling errors or out-of-date information, or making suggestions for titles we could index), please email us at indexnz@dia.govt.nz.

If you'd like a response, please include a contact phone number or your email address.

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