School loan coordinator role

Image: Reading to your child by Newton Free Library on Flickr

Each school needs to appoint a loan coordinator (or coordinators) to take responsibility for ordering books and other resources from the Services to Schools team at the National Library.

Who may be a school loan coordinator

Each school can have up to 2 loan coordinators. It's likely that schools will choose their coordinator(s) from staff who are their:

  • school librarian
  • teacher with responsibility for the library, or
  • teacher with responsibility for literacy.

An important role supported by our Services to Schools team

Being a school loan coordinator is an opportunity to take a leadership role in resourcing curriculum and reading engagement teaching across your school. The role will also increase your knowledge of books that support student inquiry and reading engagement.

You're supported in your role by the Services to Schools team at the National Library.

What a school loan coordinator does

The school loan coordinator is your school's central point of contact for ordering and managing books and resources from the National Library. The person in this role:

  • uses our online order form to request loans from the National Library on behalf of your school
  • liaises with Services to Schools staff to answer any enquiries about a loan request
  • coordinates whole-school loans
  • oversees the distribution and tracking of borrowed resources throughout the school
  • collects and returns books and resources to the National Library
  • is not personally liable for the loss of any books — their role is solely coordination.

Read the whole-school lending process to see what a school loan coordinator needs to do and think about.

How much time will the coordinator role take

This will vary depending on the approach you take and also the size of the school. A great loan requires great communication and coordination with your school staff.

  • In a small school, all staff may meet to decide what inquiry topics they're studying and the particular inquiry and reading engagement resources they require term by term.
  • In a larger school, you may give the task of collating teaching team orders to syndicate or faculty leaders. They can then feed these orders back to you to request as the school's whole-school loan.

As a guide, times when you're likely to be busy are when you're:

  • coordinating the whole-school loan leading up to the ordering period
  • receiving and distributing resources when they arrive
  • packaging and returning the resources at the end of the loan period.

We're here to support you

Along with the online form and dashboard, we have a step-by-step guide for borrowing books and resources.

Request a loan — quick guide for school loan coordinators

You can also phone or email us for help:

I want to be a school loan coordinator

School principals will usually be involved in choosing who will fill this role, so contact your principal if you're interested.

If you've been chosen to be the loan coordinator for your school, you’ll first need to register with Services to Schools.

Request a loan — quick guide for school loan coordinators explains how to register as your school's loan coordinator

School loan coordinators talk about borrowing

School loan case studies shows how some schools are planning for and using their loans.

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